Understanding payroll annual reporting obligations
As we enter 2026, the end of the 2025–26 tax year is approaching quickly. Consequently, employers must prepare for several important Payroll annual reporting obligations. These tasks ensure accurate reporting and prevent penalties. Acting early also helps employers avoid last‑minute stress.
Submitting the final PAYE submission
One of the key steps is submitting the final Full Payment Submission (FPS). Employers must send this on or before the date of their employees’ final payday for the 2025–26 tax year. Because this deadline is strict, employers should check their payroll timetable now. Timely submissions help HMRC confirm that all pay and tax details are correct.
Providing P60 forms to employees
Employers must also provide a P60 to every employee who remains on the payroll on 5 April 2026. All P60 forms must be issued by 31 May 2026. A P60 summarises the employee’s total pay and tax for the year. Employers may issue the form electronically or on paper. Employees should store their P60 safely because it is an important tax record.
Why the P60 matters
Employees need a P60 for many reasons. They may use it to claim a tax refund, apply for tax credits, or support a loan or mortgage application. Because of these uses, employees rely on their employer to provide accurate information. However, anyone who left employment earlier in the year will not receive a P60, as their P45 already includes the relevant details.
Reporting benefits and National Insurance
Further Payroll annual reporting obligations apply for benefits and expenses. Employers must calculate and report any Class 1A National Insurance due for the year. They must also submit P11D and P11D(b) forms to HMRC. The deadline for submitting these forms, and for paying Class 1A contributions, is 6 July 2026. Preparing early helps employers gather benefit information and complete the forms correctly.
Planning ahead for smooth compliance
Meeting these deadlines ensures full compliance and prevents HMRC queries. Employers can avoid problems by reviewing payroll records now, checking employee details, and confirming that benefit information is complete. Early preparation supports accurate reporting and reduces the risk of filing errors.
